Unveiling Techniques for using Project Management Software
Project management software is the lifeline for any complex project. Ideally the software will allow you to streamline your key processes. In addition many software management packages offer a variety of tools – and with the best ones these tools are intuitive and fast to learn.
A good software package should allow you to get a bird’s-eye view of the key happenings in your project, and make the necessary changes in your business processes. Once you’ve got to grips with the key techniques in your project management software, you will see visible improvement in your working procedures – and the end results, of course.
The Prime purpose of Project Management Software
If you are the project manager, your basic objective is to assist your colleagues from the beginning of the project to the end. You might also want the employees working at different levels to have an input into the planning process – and project management software can certainly help you accomplish this goal. This software has broad, open potential. It is up to you how you use it.
Project management software can also help you to carry out your budget management in the best possible way as well as manage your documentation, administration, resource allocation, quality control and – most significant – your communications through the software.
Techniques for Maximizing Benefits
- Seta Roadmap
Software can only assist you when you have a clear project layout in front of you with clear terms of reference. This document states the objectives and the requirements of a project. It will include the timescale, budget, resources, parameters, and range and output details. This document acts as your roadmap. Once you have a clear roadmap, only then can the tool be useful.
- Invest a bit of Time in Training
The basic principle here is that you should know your tools. You can’t fully benefit from your software until you are fully aware of the features it offers. What’s more, if you are the one that is promoting a project and asking for inputs from the project team, it’s you they’ll be looking to for help and instruction on how to use the PM software.
- Effective use of a variety of features
Almost all PM software supports document sharing with the project team. Try to make use of this, so that all team members have the same level of information and have access to all the relevant project details.
Task management is another essential feature of project management software. When you assign a task to one of your team members (along with a deadline), you will have the exact details regarding the completion details of a project. This is an effective technique to keep track of how your team members are performing. Most importantly, you will not miss deadlines when task completion takes place on time.
- Follow-ups and Prioritizing Tasks
You can use the software to record communication and comments. You can even prioritize your tasks. This way, the software will become an effective medium to ‘float’ information, and team members will be well aware of the urgency of any particular task.
Learning and Achieving
Project management software has so much to offer. You just need to be a smart user and apply different techniques. Every aspect of the project needs to be recorded through the software so that nothing ‘falls through the cracks’.
Where possible, a project manager should take up project management certification. This way he or she can handle the team, the project and the software more effectively.
This article, written by Clark Samson, reveals the key techniques and ways to extract maximum benefits from project management software. The author also emphasizes the fact that pmp exam can contribute to the skill of a project manager and have knock-on benefits for his or her team.